PTSA Executive Board Job Descriptions
PTSA Executive Board Job Descriptions
The President is responsible for the operations of the FCES PTSA in accordance with the WA State PTA Uniform Bylaws and the PTA Standing Rules. Presides at all executive and general PTSA meetings. Communicates and collaborates regularly with the school principal, staff, Executive Board, committees, and membership. Works with the Executive Board to develop and oversee budget allocation, strategic direction, decision-making, and more.
The Vice-President assists the Presidents with all PTSA responsibilities. Will stand in if the president is unavailable or in the event the president steps down.
The Secretary is responsible for taking minutes and recording all business at each PTSA meeting and prepares them for approval at the next meeting. Takes attendance to ensure a quorum is present.
The treasurer performs all financial accounting of the PTSA, including its membership fees and program profits. Signs checks and receives deposits according to the approved yearly budget. Presents budget reports at monthly meetings. Helps to develop the budget in May and closes the books at the end of each year. Files tax returns and other government forms.
The VP of Events oversees all committees that organize and run special events sponsored by the PTSA. Helps with volunteer sign-ups as needed.
Fundraising works to develop and plan fundraising activities, working to build relationships and explore new fundraising ideas, to help the PTSA raise money to support and enhance your student's education. Major fundraising efforts include the Walk-a-Thon, Dine-Out fundraisers, and the Spring Raffle & Silent Auction.
Communications manages the PTSA communication channels including website, social media, Friday Folder, etc. to create awareness to the school, families and community. Creates flyers and content for various communication channels.
Assist in organizing after school programs.
Volunteers lead art appreciation discussions and activities in the school. Coordinate lessons with our teachers to provide an opportunity for our students to experience the process of creating art through a variety of mediums.
Coordinate a family dinner in the fall for families to come to the school, enjoy dinner, and view students' art in the hallways.
Coordinate Fall and Spring Scholastic book fairs for students/parents to purchase books. Liason between school and Scholastic Books.
Creates and manages the PTSA Bulletin Board in the hallway. Also assists Committee Chairpersons and Coordinators on their bulletin boards if needed.
Makes sure that our emergency supplies are up to date and that we have everything needed for various emergencies.
Works with treasurer to coordinate all corporate matching donations
Coordinate lunch, dinner, and snacks for teachers on the long day during Fall Conferences.
Help Sue Fredrick organize Field Day at the end of the school year.
Coordinate with the school on 5th grade celebration: yard signs, car parade supplies, etc.
Organize and schedule weekly Kindergarten playdates in August of the following year for incoming kindergarteners.
Promote the benefits of membership in the PSTA to the community and actively recruit members. Responsible for online registration and maintenance of the membership roster, membership forms, and distributing membership cards and directories. Plan and implement membership drive(s) - there are many resources available online from the State PTA Website to help with this (it’s simpler than it sounds!).
This is a crucial job within the Fall City Elementary PTSA. The nominating committee selects nominees for the incoming PTSA Executive Committee each year. Positions on the Executive Committee includes: President, Vice-President, Secretary, Treasurer, VP of Events, VP of Fundraising, and VP of Communications. If you want a short-term commitment in the spring, this is the volunteer position for you.
Coordinates the Parent Play Days volunteers, games on the playground, photos, etc.
Create and coordinate the online form for parents to log reading minutes each month. Maintain the RHoF bulletin board by the Library. Coordinate the distribution of books one Friday and month for all students who have read 400 minutes the prior month. Maintain a stock of books for distribution through donation drives, etc.
Review the National PTA Reflections contest rules/categories and decide which categories will be offered to FCES students for submission. Responsible for communicating the rules and contests to the PTSA VP of Communications to announce the contest. When submissions are received, mount and submit to the appropriate contest contact per SVSD Council instructions.
Coordinate vendors (like the Reptile Man, petting zoo, Chief Kanim Robotics, etc.) to come and help families appreciate science on one evening in the spring. Select hands-on STEM projects and purchase supplies for students to interact with during the night. Work with school administration to coordinate student science experiment projects to showcase.
Coordinate two spelling bee competitions, according to National specifications, in February - one for K-2 and one for 3-5.
Work with apparel company to design, sell and distribute apparel with the FCES logo on them.
The Raffle Basket Coordinator will work with teachers to assemble classroom raffle baskets. The Raffle Ticket Sales Coordinator will coordinate ticket sales prior to the event. Fundraising will coordinate the Silent Auction by working with local businesses to donate items, services, and experiences to the auction. They will list all silent auction items and experiences through an online platform and coordinate pick up of items with bid winners.
Coordinate annual fundraising event in the Fall. This includes setting up a fundraising platform, coordination with school staff and PTSA board, purchasing snacks for students and setting up the day of the event.
Watch D.O.G.S. are fathers, grandfathers, uncles, and other father figures who volunteer for at least one day each year. During the day, they may read and work on flash cards with students, play at recess, eat lunch with students, patrol the school entrances and hallways, assist with traffic flow, and any other assigned activities where they actively engage with not only their own students but other students as well.
Handle the design, coordination, sales and distribution of the yearbook at the end of the year. Collect photos from school and PTSA events throughout the year and complete a layout for the book.